Planning & Collaboration
Asana
Project management for creative requests, sermon series timelines and your communications calendar, with forms for ministry requests.
- Price
- Free for 1–2 people; Starter $10.99/user/mo yearly (Oct 2026)
- Free option
- Yes
- Church discount
- 50% off Starter or Advanced for eligible 501(c)(3) nonprofits, verified through Goodstack
- Works on
- Web, Mac, Windows, iOS, Android
- Learning curve
- Moderate
The short answer: is Asana right for your church?
Asana is project management software that helps a church communications team track design requests, series timelines and event promotion in one place. It's best for staff teams juggling requests from many ministries. The catch: the free plan is for one or two people, so most teams need Starter, which eligible nonprofits get at 50% off.
Who Asana is for
Great for
- Communications directors fielding requests from every ministry
- Teams planning Easter and Christmas promotion weeks ahead
- Staff who want one place for deadlines instead of long email chains
Skip it if
- Solo volunteers with a handful of tasks. A shared checklist or notes app is enough.
- Churches that mainly need volunteer scheduling. A church management system handles service teams better.
How churches use Asana
Ministry request form
The kids' pastor fills in a form for a VBS flyer with the date, size and copy, and it lands on your board as a task.
Easter promotion timeline
Lay out every Easter deliverable on a timeline, from invite cards to social posts, with an owner and due date for each.
Sunday production checklist
Keep a recurring list for slides, the announcement video and social posts so nothing slips on a busy week.
Getting started with Asana
- 1
Check your church's eligibility for 50% off on Asana's nonprofit page first.
- 2
Create one project for this month's sermon series and add each deliverable as a task.
- 3
Set up a request form and share the link with ministry leaders.
Pros and watch-outs
What we like
- Forms turn ministry requests into trackable tasks
- Timeline and Gantt views for big seasons like Easter
- Apps for Mac, Windows, iPhone and Android
- 50% off Starter or Advanced for eligible nonprofits
Watch out for
- Free Personal plan is for one or two people
- Forms, timelines and automations start on paid plans
- More structure than a one-person media team needs
Asana FAQ
Is Asana free for churches?
The Personal plan is free for one or two people. Most church teams need Starter, which is $10.99 per user per month billed yearly, or half that with the nonprofit discount.
Does Asana offer a nonprofit discount?
Yes. Eligible 501(c)(3) nonprofits get 50% off Starter or Advanced, and the discount doesn't expire. Eligibility is verified through Goodstack.
Can ministry leaders submit design requests in Asana?
Yes, with Forms on Starter and above. Each submission becomes a task with the details your team asked for.
