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Christmas Toolkit for Church Media Teams: A Countdown Plan and One Tool per Job

Christmas Eve is the biggest guest night of the year, and the mailer is due weeks before. Here's a countdown plan and one tool for each job, from series to stream.

Updated

The short answer: our top picks

Start with a Remix Church Media sermon series, which we make: one pack gives your Christmas series its title slides, notes slide and social posts. Radiant Printing mails the Christmas Eve invite, Church Ink prints cards your people hand out, and Church Banners covers the street. WorshipHouse Media sells single Christmas videos, BoxCast schedules the streams, Clearstream follows up with guests and Buffer posts while you're off.

Eight weeks out

  • Choose the Christmas series first. The mailer, the cards and the banner all borrow its look, so nothing else can start until it's settled.
  • Start the mailer with Radiant Printing. Direct mail artwork and payment are due four weeks before the in-home date, and Radiant recommends five to six.
  • If you used our Easter toolkit this spring, find the list of what ran late and fix those first.

Six weeks out

  • Send the mailer artwork and payment. Done now, the cards can land in mailboxes about two weeks before Christmas Eve.
  • Pick the Christmas Eve video and countdown. If a WorshipHouse Media mini-movie will play in your stream, add the Web License before checkout.

Four weeks out (the series starts)

  • The Christmas series goes on the screens and in the feed this Sunday.
  • Order the street banner from Church Banners. Proofs come back within one business day and printing takes 2 to 3 business days after you approve, but plan on two weeks with revisions and shipping.
  • Try your streaming setup on a normal Sunday, not on Christmas Eve. BoxCast offers a 14-day trial after a demo, with no credit card.

Two weeks out

  • Order invite cards from Church Ink. Postcards take 2 to 4 business days once your file is ready or your proof is approved, plus shipping, and weekends don't count.
  • Hand the cards out the next two Sundays.
  • Set up a text-to-join keyword and welcome workflow in Clearstream, then text it yourself to test.

Christmas week

  • Schedule the week's posts in Buffer before the team leaves: service times, a Christmas Eve reminder and a Christmas Day thank-you.
  • Schedule a stream for each Christmas Eve service, then run one service start to finish with slides, video and countdown on the booth computer.
  • Put the text keyword on the welcome slide and have the host say it out loud.

After Christmas

  • Let the follow-up texts run and answer replies from the shared inbox.
  • Save the series files and the Christmas Eve recording where next year's team will look.
  • Write down what ran late while you still remember.
At a glance

Our picks

  1. Remix Church MediaOur productFor the Christmas series set
  2. Radiant PrintingFor the Christmas Eve mailer
  3. Church InkFor invite cards your people hand out
  4. Church BannersFor the street banner
  5. WorshipHouse MediaFor a single Christmas Eve video
  6. BoxCastFor streaming several services
  7. ClearstreamFor following up with guests
  8. BufferFor posting while the team is off
Side by side

How they compare

AppBest forPriceFree optionWorks onLearning curve
Remix Church MediaOursFor the Christmas series setStandard $57/mo or $497/yr; most single templates $17–$27 (Oct 2026)Try Remix Studio on a sample template, no account neededWebEasy
Radiant PrintingFor the Christmas Eve mailer250 4x6 postcards $99, free shipping (Oct 2026)NoWeb, ServiceEasy
Church InkFor invite cards your people hand outSmall postcards from $44.78 for 250, plus shipping (Oct 2026)NoWeb, ServiceEasy
Church BannersFor the street bannerVinyl and fabric banners from $89; handheld signs from $28 (Oct 2026)NoWeb, ServiceEasy
WorshipHouse MediaFor a single Christmas Eve videoPay per item; mini-movies about $10–$20 each (Oct 2026)NoWebEasy
BoxCastFor streaming several servicesFrom $109/mo billed yearly or $119 monthly (Oct 2026)NoWeb, iOS, HardwareEasy
ClearstreamFor following up with guests30-day free trial; paid from $35/mo for 1,000 credits (Oct 2026)NoWeb, iOS, AndroidEasy
BufferFor posting while the team is offFree for 3 channels; paid from $5/mo per channel yearly (Oct 2026)YesWeb, iOS, AndroidEasy

01For the Christmas series setOur product

Remix Church Media

A December series runs several Sundays, and each one needs a title slide, a notes slide and a post. A Remix sermon series pack comes with title slides, notes and social graphics that match, with lower thirds in most. Change the title once and the set is ready. Christmas designs are in the library.

Price
Standard $57/mo or $497/yr; most single templates $17–$27 (Oct 2026)
Watch out for
Most templates are PSDs, not editable in the browser
More about Remix Church MediaVisit Remix Church Media ↗

Made by Church Media Squad, who also run Pro Church Media.

02For the Christmas Eve mailer

Radiant Printing

A postcard in the mailbox reaches neighbors who don't follow your church online. Radiant prints and mails it for you, with free use of its mailing permit and help getting USPS nonprofit rates. Direct mail pricing is quoted rather than published, so ask early.

Price
250 4x6 postcards $99, free shipping (Oct 2026)
Watch out for
Mailer artwork and payment are due four weeks ahead
Read our reviewVisit Radiant Printing ↗

03For invite cards your people hand out

Church Ink

Give every family a stack of Christmas Eve cards for neighbors and coworkers. Church Ink shows prices online, 250 small postcards start at $44.78 plus shipping (Oct 2026), and printing takes 2 to 4 business days. Ask for the free PDF proof in the checkout note.

Price
Small postcards from $44.78 for 250, plus shipping (Oct 2026)
Watch out for
No file check, so catching typos is your job
Read our reviewVisit Church Ink ↗

04For the street banner

Church Banners

A banner by the road tells everyone driving past when Christmas Eve services are. Pick a Christmas design, send your logo and times, and the team customizes it at no charge and proofs it before printing. Vinyl and fabric banners start at $89 (Oct 2026).

Price
Vinyl and fabric banners from $89; handheld signs from $28 (Oct 2026)
Watch out for
Sizes and specs aren't listed online, so call first
Read our reviewVisit Church Banners ↗

05For a single Christmas Eve video

WorshipHouse Media

One strong video for one night doesn't need a subscription. WorshipHouse Media sells Christmas mini-movies one at a time, about $20 each (Oct 2026), from many church producers. What you buy keeps a perpetual license and re-downloads from your My Media page.

Price
Pay per item; mini-movies about $10–$20 each (Oct 2026)
Watch out for
Mini-movies need a Web License option to stream
Read our reviewVisit WorshipHouse Media ↗

06For streaming several services

BoxCast

Christmas Eve often means several services back to back. BoxCast lets you schedule each broadcast ahead, sends it to your website, Facebook and YouTube at once, and keeps the recordings on demand. Live US-based support is there if something breaks.

Price
From $109/mo billed yearly or $119 monthly (Oct 2026)
Watch out for
From $109 a month billed yearly; encoder costs extra
Read our reviewVisit BoxCast ↗

07For following up with guests

Clearstream

Christmas Eve brings guests you may not see again until Easter. Put a text-to-join keyword on the welcome slide, and a workflow sends the reply and the follow-ups for you. Incoming texts are free, and plans start at $35 a month for 1,000 credits (Oct 2026).

Price
30-day free trial; paid from $35/mo for 1,000 credits (Oct 2026)
Watch out for
Monthly credits don't roll over
Read our reviewVisit Clearstream ↗

08For posting while the team is off

Buffer

Christmas week is when your team should be with family, not posting from the couch. Load the invites, service times and reminders into Buffer's calendar ahead of time. The free plan covers three channels, and nonprofits get 50% off paid plans.

Price
Free for 3 channels; paid from $5/mo per channel yearly (Oct 2026)
Watch out for
Free plan holds only 10 scheduled posts per channel
Read our reviewVisit Buffer ↗
Our method

How we chose

  • Orderable in time

    Can you get it before Christmas Eve? We noted lead times from mailers due a month ahead to cards that print in a few days.

  • Worth it for one big night

    Free plans, per-item purchases and trials where they exist, so you don't sign up for a year to cover one service.

  • Easy for December volunteers

    Could someone who only helps at Christmas pick it up without a training night?

  • Checked at the source

    Prices, lead times and licenses come from each vendor's own site, checked in October 2026.

Questions churches ask

FAQ

When should a church start planning Christmas media?

About eight weeks before Christmas Eve, in late October. That leaves time to settle the Christmas series before mailer artwork is due, since Radiant Printing needs it four weeks before the in-home date and recommends five to six.

When should our Christmas series start?

Plan for it to start about four Sundays before Christmas, so the series graphics are on the screens and in your feed before the Christmas Eve invites go out.

How far ahead should we order a Christmas banner?

Give it two weeks from order to delivery. ChurchBanners.com proofs custom designs within one business day and prints 2 to 3 business days after you approve, and revisions and shipping take the rest.

Can we show a Christmas mini-movie in our livestream?

Only if the license allows it. On WorshipHouse Media, a mini-movie can go in your stream when the product page offers a Web License and you add it before checkout. Backgrounds and countdowns are already covered for online services.

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